When making travel arrangements for a business trip, you need to choose the best possible lodging. Depending on your needs, you might be able to book a hotel that is within walking distance to the business meeting, while others may be a 45-minute drive away. Use your smartphone’s map to calculate the distances between different accommodations. You’ll also need to consider when the roads are busier and whether the meeting is during a holiday.
Research your travel options and confirm with your company what policies apply to business trips. Many companies let employees use a corporate credit card for expenses, while others require travelers to pay for expenses up front and reimburse them after the trip is over. Ask about the specific financial obligations and what they cover. Also, be sure to ask about any per-diem rates, which are rates for food consumed daily. Make sure you understand what those limits are and whether you will have to purchase special meals for them.
Make sure your boss’s preferences are respected. Ask about side trips and special outings that are not on the schedule. Be clear about which accommodations you need, whether you’ll be traveling by air or rail, and what type of food you’ll be eating. Your boss’s preferences are important and should be respected when making travel arrangements for a business trip. You might even need a credit card and petty cash to cover expenses.